INVITATION TO BID for the Supply, Delivery and Installation of Audio Conference System, 5th Floor Tabaco City Hall Annex Building, Tabaco City (REBIDDING)

2018, Bids and Awards

- Posted by: [ Melissa Biron]

INVITATION TO BID
For the Supply, Delivery and Installation of Audio Conference System
Conference Hall, 5th Floor Tabaco City Hall Annex Building, Tabaco City
Contract ID No. 020-08-2018-GOODS
ABC: Php700,000.00

1. The City Government of Tabaco, through its General Fund 2018(Supplemental Budget No. 02-2018) to apply the sum of Seven Hundred Thousand Pesos (Php700,000.00) being the Approved Budget for the Contract (ABC) to payments under the contract for the Supply, Delivery and Installation of Audio Conference System at the Conference Hall of 5th Floor Tabaco City Hall Annex Building, Tabaco City under Contract ID No. 020-08-2018-GOODS. Bids received in excess of the ABC shall be automatically rejected at bid opening.

2. The City Government of Tabaco through the Bids and Awards Committee (BAC) now invites bids for the Supply, Delivery and Installation of Audio Conference System at the Conference Hall of 5th Floor Tabaco City Hall Annex Building, Tabaco City (see description below). Delivery of the Goods is required within sixty (60) days from receipt of Notice to Proceed. Bidders should have completed within three years from the date of submission and receipt of bids a similar contract with an amount of at least 50% of the Project to be bid. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II. Instructions to Bidders.

 

Item No. Qty Unit Description Allocated Budget (PhP)
1) 4 unit Powered Speaker 15″ Professional Model – Php 132,000.00
2) 4 unit Powered Sub-Speaker 18″ Professional Model – Php 181,000.00
3) 2 unit Powered Monitor Speaker 12″ Professional Model – Php 56,200.00
4) 1 unit Digital Mixer / 24 Channel Professional Model – Php 218,900.00
5) 1 unit Snake cable/24 channel Professional Model – Php 45,800.00
6) 1 pc Processor/ case, flight case/ heavy duty/ black – Php 9,000.00
7) 1 pc Control switch heavy duty – Php 4,100.00
8) 4 pcs Speakers Stand Heavy duty/ black/adjustable, standard size – Php 14,400.00
9) 1 lot Microphones, processors & speaker wires/ heavy duty/ black – Php 19,700.00
10) 1 lot Extension wires & XLR or PL Connectors – Php 18,900.00

 

3. Bidding will be conducted through open competitive bidding procedures using a non-discretionary pass/fail” criterion as specified in the Implementing Rules and Regulations (IRR) of Republic Act (RA) 9184, otherwise known as the “Government Procurement Reform Act”.

4. Interested bidders may obtain further information from the Bids and Awards Committee (BAC) through its Secretariat at the address given below from 9:00 AM-4:00PM.

A complete set of Bidding Documents may be acquired by interested Bidders on September 06-26, 2018 from 9:00 AM to 4:00PM from the address below upon submission of Letter of Intent (LOI) to participate and upon payment of a nonrefundable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB, in the amount of One Thousand Pesos (Php1,000.00).

5. The BAC will hold a pre-bid conference on September 14, 2018, 9:30 AM at the BAC Office, 2F Annex Bldg., City Hall, Tabaco City, which shall be open only to all interested bidders who purchased the Bidding Documents.

6. Bids must be delivered to the address below on or before September 27, 2018, 9:00 AM. All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 18.

Bid opening shall be on September 27, 2018, 9:30 AM at BAC Conference Room, Mezz. Flr., City Legal Office, 2F Annex Building, City Hall, Tabaco City. Bids will be opened in the presence of the Bidders’ representatives who choose to attend at the address below. Late bids shall not be accepted.

7. The summary of schedule of activities for this particular procurement shall be as follows, to wit:

 

Bid Particulars Date/Time/Place
1) Advertisement / Posting in PhilGEPS website: September 06-13, 2018
2) Submission of Letter of Intent (LOI): September 06-21, 2018, 9:00AM-4:00PM, BAC Secretariat, City Legal Office, 2F Annex Building, City Hall, Tabaco City
3) Issuance of Bid Documents: September 06-26, 2018, 9:00AM-4:00PM, BAC Secretariat, City Legal Office, 2F Annex Building, City Hall, Tabaco City
4) Pre-Bid Conference: September 14, 2018, 9:30 AM, BAC Conference Room, Mezz. Flr., City Legal Office, 2F Annex Building, City Hall, Tabaco City
5) Submission of Bids: September 27, 2018, 9:00 AM, BAC Conference Room, Mezz. Flr., City Legal Office, 2F Annex Building, City Hall, Tabaco City
6) Opening of Bids: September 27, 2018, 9:30 AM, BAC Conference Room, Mezz. Flr., City Legal Office, 2F Annex Building, City Hall, Tabaco City

8. The City Government of Tabaco reserves the right to accept or reject any bid, to annul the bidding process, and to reject all bids at any time prior to contract award, without thereby incurring any liability to the affected bidder or bidders.

9. The City Government of Tabaco assumes no responsibility whatsoever to compensate or indemnify the bidders from any expenses incurred in the preparation of their bid.

10. For further information, please contact the Bids and Awards Committee (BAC) through its Secretariat at the trunk line numbers 487-5063 or 487-5796.

Given this 5th day of September 2018 at Tabaco City.

ATTY. JOVITO BRON CODERIS, JR.
City Legal Officer / BAC Chairman

Bid Documents-020-08-2018-GOODS-audio conf. system (Rebid)